Office Equipment

Best Color Printer for Small Business – Top 9 Picks

When looking for a printer for your small business, you should always think about quality. You would not like to have a machine that will perform poorly against your expectations. The best color printer for a small business may be expensive but generally, it will serve you right. They say cheap are expensive meaning cheap items last for a short time thus forcing you to buy a similar item now and then.

Before the introduction of printers, people relied on handwritten documents. It was tiresome to write large documents by hand and sometimes some handwriting could be difficult to read. When printers came, the production of books, magazines, newspapers, and other kinds of documents became so easy that the flow of information got enhanced to a greater degree. As we speak, modern printers have various technologies that produce high-quality documents.

There are two main types of printers. We have laser and inkjet printers. Laser printers use toner cartridges while the inkjet uses ink. Laser printers are known for excellent document production and are preferred for office use while inkjet printers are suitable for photo printing. The best color laser all in one printer can print, scan, photocopy, and fax at high speeds.

What are the factors to consider when buying a color printer for a small business?

Best Color Printer for Small Business

There are various factors you should put in mind before getting your printer machine. These include the following.

i) Printing speed

Printers have various printing speeds. You can find a printer with a printing speed of 40 pages per minute, another one with a printing speed of  30 pages per minute, and so on. Depending on the nature of your business, you should be able to choose the machine with the most suitable speed for your work.

ii) Multi-tasking

Some printing machines can multitask in that, they can print, photocopy, scan, and fax. Such a machine will help save money and space in your working area instead of getting separate machines that will occupy a large area as well as costing you much money. Getting the best printer for home use with cheap ink with multitasking capabilities is good for your home office.

iii) Duplex versus one side printing

Some printers can print or photocopy both sides of a paper thus saving you money on papers. You should consider a duplex printing machine other than one side printing one.

iv) Ease of use

Get a printer that is easy to use. Some printers, especially those that connect to the internet have self rectification programs so that it resets itself in case of any issues. Moreover, a printer with a touch screen makes usage easy since you just select items other than pressing buttons that may be unresponsive at certain times.

v) Purpose of the printer

Different types of businesses require different types of printers. A Point of Sale will require a thermal printer while an office will require a laser printer. An inkjet can work in an office but will be uneconomical for a busy office since it has maintenance requirements. The best all in one printer for small business should suit the nature of your business. A photo printing shop will be nice with an inkjet printer.

vi) Brand

You are supposed to choose the best printer from reputable brands. Some companies make substandard products only to fetch money from unsuspecting buyers. Brands such as Epson, Canon, Brother, Kyocera, and HP work excellently.

vii) Price

The amount of money you have in your pockets dictates the kind of machine you can buy. If you have less money, look for an affordable machine that will still help you meet your expectations. In this regard, you may forgo an all in one printer and go for a print-only machine in case of a photo printing shop and so on.

Which are the 9 best color printers for small businesses?

If you are looking for a machine that will work well for your business, then you can consider any of the following.

1) Brother Inkjet Printer MFCJ6945DW Color Inkjet All-in-One Printer

The machine is suitable for a busy working environment and can generate good money for a business. It is Amazon Dash Replenishment Ready and thus can order ink automatically before the current one is over and thus you will never stop your work to go and look for ink.

It is economical to have this machine since it does duplex printing. During the purchase, you will receive ink that will last for a year. Furthermore, the machine accepts wireless printing so that you do not have to connect cables to print. You can print over the WiFi. The two paper trays can handle 500 sheets of paper.

PROS
  • Amazon Dash Replenishment Ready
  • Duplex printing
  • One year ink
  • Supports wireless printing
  • Big paper trays
CONS
  • It is costly

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2) HP LaserJet Pro M281fdw All-in-One Wireless Color Laser Printer

This machine is an all in one printer that can do various works such as printing, scanning, and photocopying. You will not have to buy separate machines for your business. Furthermore, the machine works with Alexa. You can use voice commands to operate the machine without having to press any button. You will need to buy an Alexa device separately to use Alexa.

This is one of the best compact all in one printer with easy usage. It features a touch screen that allows you to operate the machine easily and conveniently. The machine is fast and can print 22 pages per minute. Interestingly, the printer supports mobile printing and you can use your iOS or Android device to print documents wirelessly. You can also print from clouds such as iCloud, Dropbox, and Google Drive.

PROS
  • Works with Alexa
  • Fast printing speed
  • Supports mobile printing
  • Can print from cloud
  • It is an all in one machine
CONS
  • Alexa device sold separately

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3) Brother MFC-L8900CDW Business Color Laser All-in-One Printer

This is an all in one printer that will help you to print, photocopy, scan, and fax. The machine is Amazon Dash Replenishment Ready and you can save 10% of the money when your machine orders toner in this process. Brother machines are known to be durable and produce quality work. Also, the machine does duplex printing. It saves you a lot of papers when it prints on both sides of a sheet.

Furthermore, the printer works with Alexa. You can use voice commands to operate the machine instead of using buttons. However, you will have to buy the Alexa device separately. Again, the machine is very fast and can print 33 pages per minute. It has a 5-inch color screen.

PROS
  • Works with Alexa
  • Has a 5-inch touch screen
  • Amazon Dash Replenishment Ready
  • All in one printer
  • Duplex printing
CONS
  • It is expensive

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4) Epson WorkForce Pro WF-4740 Wireless All-in-One Color Inkjet Printer

This machine is elegantly designed for your office. It is one of the best machines that you can have for your small business. Furthermore, the machine is an all in one meaning that you can print, photocopy, and fax. Again, the machine is Amazon Dash Replenishment Ready and can order ink before the current one is over. This saves you a lot of time that could be wasted if you were to look for the ink yourself.

Interestingly, the machine connects to WiFi and thus can do wireless printing. You can use your mobile phone to print various documents such as photos, PDFs, word docs, and so on. It also works with Alexa and has a touch screen for easy operation.

PROS
  • Amazon Dash Replenishment Ready
  • Works with Alexa
  • Connects to WiFi
  • Supports wireless printing
  • It is an all in one machine
CONS
  • Alexa machine is sold separately

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5) Canon Color Image CLASS MF644Cdw – All in One, Wireless

This is an all-in-one machine that can print, photocopy, scan, and fax. No wonder it is among the best laser color multifunction printers you can find in the market. All in one machines are the best since they are economical and save space. It supports mobile printing so that you can print wirelessly from either an android or an iOS smartphone. There is no need for cables.

Furthermore, this machine prints both sides of a paper. It helps you to save money that could be used in buying papers for a one-sided printing exercise. If you like Alexa, then this machine can work with Alexa so that you can use voice commands to operate.  It is Amazon Dash Replenishment Ready to automatically order ink for you.

PROS
  • Amazon Dash Replenishment Ready
  • It is an all in one machine
  • Duplex printing
  • Supports mobile printing
  • Works with Alexa
CONS
  • Does not come with an Alexa device

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6) Brother Color Laser Printer MFC-L8610CDW All-in-One Printer

It supports Alexa voice commands and thus you can purchase an Alexa device to operate the machine. It is an all in one printer that performs various activities as one. You do not have to buy separate machines for your business as this may cost you a lot.

In terms of economy, the Brother MFC-L8610CDW is very economical to use because it does duplex printing. You can save very many papers especially when printing large documents. Furthermore, the machine is Amazon Dash Replenishment Ready so that it orders ink automatically. It can print 33 pages per minute. The machine uses brother toners only.

PROS
  • Amazon Dash Replenishment Ready
  • Duplex printing
  • It is an all in one printer
  • Supports Alexa
  • Fast printing
CONS
  • Only works with Brother toners

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7) HP Color LaserJet Pro M454dw Wireless Laser Printer

Just like many others, this machine can work with Alexa so that you only use voice commands to operate it. Just buy the Alexa device and you will be good to go. The machine also supports wireless printing whereby you can use your mobile phone to print as many documents as possible. The machine saves a lot of papers since it does duplex printing.

Furthermore, your work is safe when in this machine since it has a built-in security system that prevents your work from leaking to the wrong hands.  It also features WiFi direct so that you can print with a smartphone even in the absence of a WiFi network.

PROS
  • WiFi direct
  • Supports Alexa
  • Duplex printing
  • Mobile printing
  • Built-in security system
CONS
  • A bit expensive

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8) Lexmark MC3326adwe Color Multifunction Laser Printer with Print

The fact that the machine has wireless capabilities makes it one of the best machines to have since it supports wireless printing from computers and smartphones.  Again, the machine prints two-sides of a paper that helps you to save a lot of money that you could have used if you only did one-sided printing.

Furthermore, the Lexmark MC3326adwe is fast enough to print documents as it can print 26 papers per minute. The device has Lexmark’s full-spectrum security architecture to keep your data safe. Also, remember that the machine is an all in one and is economical to use for your business since it saves money and space.

PROS
  • Fast printing
  • Inbuilt security details
  • All in one
  • Duplex printing
  • Wireless printing
CONS
  • No clear warranty details

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9) HP Color LaserJet Pro Multifunction M479fdw Wireless Laser Printer

Use the Alexa voice commands to operate the machine. You do not need to use the buttons or the touch screen but only use your voice and tell the machine to print, copy, scan, and even fax. The machine is a multifunction one and can print, photocopy, and scan documents. You also get a one year warranty upon buying the printer.

The machine supports wireless printing. You can print over the WiFi instead of connecting cables. Furthermore, it has WiFi direct so that you can wirelessly print even when the WiFi network is not available. Again, the machine does duplex printing. It is also built to save energy so that you do not pay huge power bills.

PROS
  • Duplex printing
  • Works with Alexa
  • All in one
  • It is an energy saver
  • WiFi direct
CONS
  • It is costly

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Bottom line

Getting the best color printer for your business guarantees success for your printing, scanning, and photocopying activities. A color all in one printer is the best to buy for your business since it will save money and space. You should understand your business well to decide the best machine that will suit your work. Printers that support Alexa, WiFi direct, and cloud printing are wonderful machines that can make your work interesting.

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